Privacy Policy

Please read this Privacy Statement carefully prior to providing your personal data to the Dotmate Limited website. If you do not agree with this Privacy Statement, you should not provide your personal data into the system.

Coverage of personal data

This Privacy Statement covers any personal data that you submit through Dotmate’s website including, but not limited to:

Name, addresses, telephone numbers, company name, email addresses, other contact information.

Your data protection and data security

By submitting your personal details on the Dotmate’s website, you agree on providing your explicit consent to Dotmate Limited to control, save, transfer and process your personal data on a need-to-know basis as outlined in this Privacy Statement.

Collection and use of personal data

Dotmate collects your personal data for specified, explicit and legitimate purposes and will not further process your personal data in a way incompatible with those purposes.

Information security

Your personal data will be treated with utmost confidentiality on a need-to-know basis only. In certain specific circumstances, Dotmate Limited will need to transmit your personal data, or information based on your personal data, to third parties (such as, but not limited to Companies Registry, Inland Revenue Department) on a need-to-know basis.

Retention of Data

We only retain personal data for so long as it is necessary. Data may be archived as long as the purpose for which the data was used still exists.

Data Security, Data Integrity, and Access

We take all reasonable steps to protect our customers’ information from loss, misuse and unauthorized access, disclosure, alternation and destruction. We have put in place appropriate physical, electronic and managerial procedures to safeguard and secure such information. Dotmate only processes personal information in a way that I compatible with and relevant for the purpose for which it was collected or authorized by the individual. Please bear in mind, that transmission of information via the internet is not completely secure. Although we do the best to protect our customers’ personal data, we cannot guarantee the security of the data transmitted to Dotmate’s websites; any transmission is at your own risk. We use strict procedures and security features to try to prevent unauthorised access.

How to Access or Correct Your Personal Data

Dotmate allows customers to correct, amend, or delete inaccurate personal and company information via email admin@dotmate.hk.

With whom we may share information we collect

We will not share your personal information with others except as indicated below, or except when we inform you in advance and give you the opportunity to opt out. We may share personal information with:

  • Service providers, such as credit-card payment processors and shipping services, performing services on our behalf;
  • Other businesses with which we partner or which we carefully select to offer you products, services, and promotions through our website or offline; and
  • Other third parties in limited circumstances, such as complying with legal requirements, preventing fraud, and protecting the safety of our users.

Use of Cookies

Dotmate Limited’s website uses cookies to capture certain information about the site’s users. By using Dotmate’s website, you agree to the use of cookies.  In addition to our own cookies, we may also use various third­parties cookies to report usage statistics of the Service.

Collection of personal data

Dotmate undertakes to the Client that where the Client, the Client’s Appointees or the Company deliver to Dotmate confidential information, Dotmate will use all reasonable endeavours to keep it confidential. Dotmate in accordance with its statutory obligations protects personal information and personal data from unauthorised access, use or disclosure. This clause is not applicable when Dotmate is compelled by law to disclose such information.

The data is collected for a lawful purpose directly related to a function or activity of the data user who is to use the data and the collection of the data is necessary for or directly related to that purpose.